Conference and Peer Review Management Services
We aim to create a memorable experience for every attendee and take the anxiety out of meeting planning by focusing on the details so our customers don’t have to. Our skilled planners are adept at building timelines, managing deadlines, and staying under budget. By providing practical assistance for each aspect of an event, we guarantee the total responsiveness required for customized, personal meetings.
Our services include:
Meeting Logistics
We offer specialized logistical planning and travel coordination support for a seamless event execution. Our experienced event planners and project managers assist in the development and structure of agendas to ensure optimum meeting flow. Our travel assistants and on-site staff provide quick troubleshooting and problem solving to ensure seamless execution if your event, regardless of scope. We are experts at:
- Planning and logistics coordination
- Hotel or venue identification, inspection, and contract negotiation
- Air and ground travel coordination and assistance
- Event website development and online registration support
- On-site logistics and administrative support
- Webcasting and video-assisted meeting (VAM) support
Website Development and Online Registration
NCC’s web and graphic design experts work closely with our clients in order to create websites that effectively reach target audiences and clearly communicate an organization’s goals in a unified, aesthetically satisfying style. Our personnel strive to create polished, intuitive interfaces that accurately depict each client’s unique mission, facilitate the sharing of information and function as a “one-stop shop” for constituents and event invitees; event websites possess end-to-end functionality, from online registration prior to an event, to serving as a compendium for information, resources, and collateral during or following an event.
Content Development
We know events are most valuable when participants are focused on achieving the meeting’s objectives and knowledge is captured for dissemination. We understand the level of technical writing expertise required to produce high-quality documents so we provide science writers with doctoral level degrees to draft, substantively edit, and copyedit scientific documents. Staff members generate extensive meeting reports that capture the message of every presentation or conversation, meeting minutes that summarize key points, and executive summaries that capture overarching themes for delivery policymakers and stakeholders. Other content creation services include:
- Technical and science writing for meeting minutes and summary reports
- Development and structuring of agendas to ensure optimum meeting flow
- Edited and polished presentation materials and transcripts
- Customized and branded meeting collateral
- Outreach and marketing assistance
Conference Center Support
We provide the comprehensive coordination and organization support required to keep dynamic conference centers and event sites running smoothly and efficiently. With flexible and responsive staff members, we provide the superior assistance that dynamic meeting environments require with professionalism and efficiency, including end-to-end management of:
- On-site event registration, logistical and administrative support
- Meeting and event scheduling
- Room reservation and timing coordination
- Meeting room setup and equipment configuration
Peer & Grant Review Management
We assist governmental organizations in the administration and processing of grant review applications. Our staff has worked extensively with federal databases in order to find and coordinate with the right reviewers and panelists for peer and grant review processes. Additionally, our team ensures all paperwork is collected and filed properly and that each process is managed with the utmost care. We share our customers’ commitment to ensuring federal dollars allocated toward research efforts are spent effectively. Our services include:
- Preparing grant announcements
- Receiving and distributing grant applications
- Proposal compliance checking
- Identifying reviewers and subject-matter experts
- Coordinating evaluation panels
